Features
Financial Accountability
Fund accounting that donors trust and auditors can follow.
Financial accountability is not just a compliance requirement — it is what makes donors give again. Nonprofit360 runs fund accounting under every transaction: donations and grants arrive into designated funds, expenditure is attributed to the programme and grant it supports, and restricted money cannot be commingled with unrestricted. Every journal posts automatically to the Hitaji ERP ledger, so the accounts are always current and the reports your board, donors, and auditors need can be pulled directly from the system.
- Fund accounting — restricted and unrestricted
- Automatic journal posting to the ERP ledger
- Programme expenditure tracking
- Donor-ready financial reports
- Budget vs actual monitoring
- Audit trail
- 1Separate restricted and unrestricted funds
- 2Track expenditure by programme and grant
- 3Post every transaction to the double-entry ledger
- 4Monitor budget versus actual across the organisation
- 5Produce donor-ready financial reports
- 6Maintain an audit-ready trail
- 7Handle multi-currency income
Separate restricted and unrestricted funds
Every donation, grant, and programme revenue item lands in a designated fund — restricted to the donor’s stated purpose or unrestricted general operations. The fund structure is enforced by the system rather than by discipline, so the board always sees an accurate picture of what it can freely spend and what is committed.
Track expenditure by programme and grant
Every expense — staff costs, travel, procurement, sub-grants to partners — is coded to a programme and, where applicable, a grant budget line when it is entered. This coding flows through to programme delivery records and grant budget vs actual, connecting financial data to programmatic data without manual bridging.
Post every transaction to the double-entry ledger
Every income receipt, expense, fund transfer, and grant disbursement generates the correct debit and credit legs and posts to the Hitaji ERP general ledger automatically. There is no separate accounting system to synchronise and no month-end upload to run.
Monitor budget versus actual across the organisation
The financial dashboard shows actuals versus approved budgets at organisational level and drills down to programme and grant. Finance managers see which programmes are underspending, which are over-running, and where approvals for budget realignments need to be sought — before the end of the reporting period.
Produce donor-ready financial reports
Generate an income and expenditure statement by fund, a balance of funds report, or a grant-specific financial report in the format your donor template requires. Because the reports draw on the live ledger, figures are consistent across every report you produce — the income in the donor report matches the income in the board pack.
Maintain an audit-ready trail
Every transaction in Nonprofit360 is time-stamped, attributed to the staff member who entered it, and immutable after posting. The ledger trail gives auditors — internal or external — a complete, chronological record of every financial movement and the authorisation behind it.
Handle multi-currency income
Many NGOs receive grants in US dollars, euros, or sterling and operate in a local currency. Nonprofit360 records the original currency and amount alongside the local-currency equivalent at the rate of receipt, so foreign exchange gains and losses are captured accurately without manual adjustment.