Features
Purchasing & Suppliers
Order right, receive right, pay right.
Buying stock without a paper trail is how margins quietly disappear. Retail360 connects your inventory to a purchasing workflow: reorder alerts feed a buyer’s queue, purchase orders go to configured suppliers, and goods receipts match deliveries to orders before stock is counted in. Supplier credit terms are tracked, payments are recorded, and the cost of goods flows into your inventory valuation automatically.
- Supplier records
- Purchase orders
- Goods receipt notes
- Supplier credit terms
- Payment recording
- Cost tracking
- 1Maintain a supplier directory
- 2Raise and send purchase orders
- 3Receive goods against the order
- 4Track supplier invoices and credit terms
- 5Record payments to suppliers
- 6Flow cost into inventory valuation
Maintain a supplier directory
Keep a profile for each supplier — company name, contacts, payment terms, and preferred delivery lead time. When you raise a purchase order you select from the directory, so supplier details never have to be typed twice.
Raise and send purchase orders
Create a purchase order against a supplier, add the items and quantities you need, and send it from within the system. Outstanding POs are visible at a glance so you know what is expected to arrive and when — no separate spreadsheet required.
Receive goods against the order
When a delivery arrives, raise a goods receipt note against the original PO. The system checks received quantities against ordered quantities and flags shortages or over-deliveries before the stock is counted in — protecting you from paying for goods that did not arrive.
Track supplier invoices and credit terms
Record supplier invoices against receipts, capture due dates based on payment terms, and see at a glance which supplier balances are coming due. No more missed payment deadlines that damage supplier relationships.
Record payments to suppliers
Log each payment made to a supplier — amount, date, reference, and method — and watch the outstanding balance reduce. The payment history gives both parties a clear record to reconcile against at statement time.
Flow cost into inventory valuation
Every goods receipt updates the weighted-average cost of each item received. That cost flows into inventory valuation and, on sale, into your cost-of-goods reporting — so margin figures are grounded in what you actually paid, not a stale estimate.