Features
Inventory & Procurement
Stock counted, suppliers managed, costs accurate.
Businesses that hold physical stock need accurate, real-time visibility into what they have, where it is, and what it cost them. Hitaji ERP’s inventory module manages item catalogues, tracks quantities across multiple warehouse locations, handles the procurement cycle from purchase order to goods receipt, and keeps valuations current using the costing method you choose. Every receipt and issue posts to the accounting ledger, so inventory value and cost of goods are always reconcilable from the books.
- Item catalogue
- Multi-location stock
- Purchase orders
- Supplier management
- Goods receipt notes
- Stock valuation
- 1Manage your item catalogue
- 2Track stock across locations
- 3Raise and approve purchase orders
- 4Manage suppliers
- 5Receive goods and update stock
- 6Keep valuations current
Manage your item catalogue
Define items with their codes, descriptions, units of measure, categories, and reorder levels. Items are the master data every stock movement, purchase order, and valuation record references, so consistency across the system starts with a clean catalogue.
Track stock across locations
Maintain separate stock balances for each warehouse, store, or site. Transfers between locations are recorded as movements so the stock ledger at each location is always accurate, and the aggregate company-wide balance is the sum of them all.
Raise and approve purchase orders
Create purchase orders against items and suppliers with quantities, agreed prices, and expected delivery dates. Orders travel through an approval chain before they are sent to the supplier, so procurement spend is authorised before it is committed.
Manage suppliers
Keep a supplier register with contact details, payment terms, and the items each supplier provides. Supplier performance — lead times, delivery accuracy — can be noted on the record and used when deciding which vendor to use for the next order.
Receive goods and update stock
When an order arrives, a Goods Receipt Note records what was delivered against what was ordered — partial receipts and quality rejections included. Accepted quantities are immediately added to stock at the receiving location, and the purchase order status updates to reflect what has and has not yet been delivered.
Keep valuations current
Item cost is computed using the configured valuation method — average cost or first-in first-out — and updates whenever stock is received or issued. The current valuation feeds into financial reporting so inventory on the balance sheet reflects actual stock on hand at actual cost, not a stale figure from the last count.