Leave Management

Define each leave type — annual, sick, maternity, compassionate, study, and any custom type your organisation recognises. For each, set the accrual method and rate, the maximum carryover, whether unused leave can be encashed, and which employee categories are eligible. Policies are the foundation every allocation and request draws from.

Run bulk allocations at the start of a leave year to credit every eligible employee their annual entitlement in one step, or make individual adjustments when someone changes category or joins mid-year. Allocations post to the employee’s leave balance immediately and are visible to them in their portal.

Employees submit leave requests from their portal — choosing the type, selecting dates from a calendar that shows their remaining balance and already-approved absences — so they are never booking themselves into a period already taken. The request lands in their line manager’s approval queue the moment it is submitted.

Leave requests flow through a defined approval chain — typically the direct line manager. Approvers see the employee’s current balance, the dates requested, and any overlaps with other approved absences in the same team. They can approve, reject, or send the request back with a comment, and the employee is notified at each step.

Populate national and company-specific public holidays for each calendar year. The leave module uses this list when computing leave duration, so a public holiday that falls inside a leave block is not counted as a leave day — saving employees from incorrect deductions and HR from manual corrections.

At the close of a leave year, the system applies carry-forward rules automatically — capping the days that roll over, expiring any excess on the schedule you set, and computing encashment values where policy allows. Employees see a clear running balance throughout the year so there are no surprises at year end.

Managers and HR see a full team calendar showing who is on leave on any given day — coloured by leave type and filterable by department. The calendar is the planning tool that prevents coverage gaps before they happen, not a discovery tool for gaps that already occurred.