Payroll

Define the earnings and deduction components your organisation uses — basic salary, housing allowance, transport, performance bonus, NSSF employee contribution, and any others — and assemble them into salary structures. Components can be fixed amounts, percentages of basic, or formula-driven so complex compensation arrangements are handled without workarounds.

Each employee is assigned a salary structure and their component values are set at that point — basic salary, applicable allowances, and any individually negotiated amounts. When terms change, a new assignment is created with the effective date, and the old terms are preserved for historical payroll records.

Open a pay period for a month, select the employees to include, and run the computation. The engine picks up each employee’s current structure, applies attendance data for variable components, recovers outstanding advances and loan repayments, and computes the net payable. A summary shows total gross, total deductions, and net disbursement before anything is committed.

Once the run is approved, payslips are generated automatically for every employee — one per period, showing the full earnings and deductions breakdown, the net amount, and the bank account credited. Employees access their payslips from their portal without needing to contact HR.

Export the approved payroll as a bank payment file or a mobile-money batch. The export format matches the bank’s or provider’s required template so the file can be uploaded directly without reformatting. Each disbursement is recorded against the pay run so the payment is traceable long after it is processed.

Outstanding salary advances and loan repayments schedule their own deduction lines into the next pay run. Finance does not need to manually add them each period — the system picks up the recovery schedule and includes the correct instalment automatically, reducing the net payable for that employee.