Features
Library & Inventory
Books, stores, and assets — tracked from acquisition to disposal.
Schools hold significant physical resources — textbooks, laboratory equipment, sports gear, computers, and furniture — and most of it is managed through a combination of paper registers, goodwill, and memory. Edu360 gives the school a single inventory layer covering the library, the school store, procurement, and fixed assets, so the librarian, the stores keeper, and the accountant are all working from the same data. Book lending keeps students reading; stock management keeps departments from running out; asset tracking keeps the register accurate for insurance and audit.
- Book catalogue and accession register
- Student and staff lending with due dates
- Overdue notifications
- School store stock management
- Procurement requisitions and purchase orders
- Fixed asset register
- 1Catalogue books and build the accession register
- 2Issue and return books with due dates
- 3Alert borrowers of overdue items
- 4Manage school store stock
- 5Raise procurement requisitions and purchase orders
- 6Maintain the fixed asset register
Catalogue books and build the accession register
Add books to the library catalogue with title, author, ISBN, subject classification, and accession number. Each physical copy is a separate accession entry with its own status — on shelf, on loan, lost, or withdrawn — so the catalogue accurately reflects what is available for borrowing at any time.
Issue and return books with due dates
Record lending transactions against students or staff, setting the due date according to the borrowing period for each book category. The system shows what each borrower currently holds and when it is due, and a return transaction closes the loan and returns the copy to available stock.
Alert borrowers of overdue items
When a loan passes its due date, an overdue notification goes to the borrower and their guardian by SMS or portal alert. The overdue list gives the librarian a daily working view of all outstanding loans, making follow-up systematic rather than dependent on memory.
Manage school store stock
Record stock items in the school store — stationery, laboratory consumables, cleaning supplies, sports equipment — with current quantities, reorder levels, and issue history. Stock is issued to departments against an internal requisition, and balances update automatically so the stores keeper always knows what is on hand.
Raise procurement requisitions and purchase orders
When stock runs low or a department needs supplies, raise a procurement requisition that goes through an approval step before generating a purchase order. Received items are posted against the purchase order and update stock balances, closing the loop between ordering and receiving without a paper trail of spreadsheets.
Maintain the fixed asset register
Register computers, laboratory equipment, vehicles, and furniture with purchase date, cost, location, and condition. The asset register supports annual physical verification audits — staff can mark items as verified or flag discrepancies — and provides the data insurers and auditors require without a manual count each time.